Table of Contents
Employee monitoring software is a tool that helps you track and improve your workers’ performance and security. It records and stores what your employees do on their computers and helps you with measuring productivity, managing projects, following rules, and preventing data leaks.Â
However, not all employee monitoring software is created equal. Depending on your business needs and goals, you may want to look for different features and functionalities in your employee monitoring software.
But there are some important features you must look for when choosing employee monitoring software because these features can make a big difference in how well the software fits your organization and include things like how to measure productivity, how to oversee projects, and how to protect data.Â
These features work together to create a customized employee monitoring solution for your company.Â
Now, relax to know how these features can help you make the best decision for your employee monitoring software and how it can match your organizational goals.
1. Time Tracking
2. App and Website Monitoring
3. Screen Monitoring
4. Email and Internet Monitoring
5. Keystroke Logging
6. Location Tracking
7. Productivity Reporting
8. Privacy Compliance and Access Control
Recap
1. Time Tracking
Do you want to know how your employees use their time? Do you want to improve their productivity, efficiency, and accountability? If so, you need time tracking. Time tracking is a core feature of any employee monitoring software, such as Time Doctors. It lets you see how much time your employees spend on various tasks, projects, and clients. You can use this information to evaluate their performance, charge your clients correctly, and streamline your workflows.Â
Time tracking also helps you spot and eliminate distractions, such as social media or games. Moreover, some employee monitoring software, such as Time Doctors, has automatic time tracking, which tracks your employees’ time based on their computer activity. This way, you don’t have to worry about them forgetting to start or stop the timer.
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2. App and Website Monitoring
When you monitor your employees, you need to pay attention to the apps and websites they use. This feature is very important because it shows you what your team is doing online during work hours and allows you to see the apps and websites your employees use and how they affect their productivity. You can also see how much time your employees spend on each, which tells you how they use their tools and resources.
This allows you to use this information to improve your team’s performance. By blocking or limiting access to harmful or distracting sites, such as fake sites or games, you protect your work process. You can also use software like Hubstaff, which not only tracks but also makes easy-to-read reports. These reports help you understand your team’s online productivity, showing you the good and the bad parts.
3. Screen Monitoring
Utilizing screen monitoring empowers you to record and archive the on-screen activities of your workforce in real-time or on a predetermined schedule. This functionality provides insights into your employees’ performance, productivity, and engagement levels.Â
Employing screen monitoring allows you to assess the caliber and precision of their work, facilitating the provision of targeted support and coaching where necessary. Certain employee monitoring tools, such as Teramind, extend their capabilities to include screen recording and video playback.Â
This advanced functionality enables you to review and analyze your employees’ entire work sessions. Screen monitoring proves particularly valuable in the management of remote teams, ensuring regulatory compliance, and optimizing overall operational efficiency.Â
By incorporating this feature into your monitoring strategy, you gain a comprehensive tool for overseeing and enhancing the effectiveness of your team, fostering a work environment that is both accountable and productive.
4. Email and Internet Monitoring
Email and internet monitoring is a feature that tracks and logs the email and internet activity of your employees. It can help you monitor the communication and collaboration of your team and ensure that your team is following the company policies and regulations.Â
Email and internet monitoring can also help you protect your sensitive and confidential data from unauthorized access, leakage, or theft. Some employee monitoring software, such as WorkTime, also offers email and internet filtering, which lets you control and restrict the email and internet access of your employees.
5. Keystroke Logging
When your employees type something on their keyboards, every letter, number, symbol, or command your team presses is called a keystroke. Keystroke logging is a feature that records all the keystrokes of your employees and saves them in a file. This way, you can see everything that your employees typed on their computers, such as emails, passwords, messages, documents, or codes.Â
Now, you can make use of this feature to monitor the work performance and productivity of your employees, create detailed reports and logs based on their keystrokes, and also use this feature to protect your business from any illegal or unethical actions by your employees, such as stealing money, leaking information, or damaging your system.Â
If you notice any suspicious or harmful keystrokes, you can stop them before they cause any trouble. Some employee monitoring software, such as StaffCop, has a special feature called keystroke alerting.Â
This feature allows you to set up rules and triggers for certain keystrokes or keywords that you want to watch out for. For example, you can set up an alert for the word ‘password’ or the keystroke ‘Ctrl+C’. Whenever your employees type these keystrokes or keywords, you may get a notification and take action accordingly.
6. Location Tracking
With location tracking, you can see where your employees are using GPS or Wi-Fi. This can help you control your workers who work from different places and make sure your workers are in the right places.Â
Location tracking can also help you check the time and presence of your employees and improve their travel and costs. Some employee monitoring software, such as ActivTrak, has a feature called geofencing that allows you to set and watch the allowed and forbidden areas for your employees.
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7. Productivity Reporting
Productivity reporting is a feature that analyzes and summarizes the data collected by the employee monitoring software and provides you with actionable insights and recommendations. It can help you measure and improve the productivity, efficiency, and performance of your team, as well as identify the strengths and weaknesses of your employees.Â
Productivity reporting can also help you set and track goals and objectives, as well as reward and motivate your employees. Workpuls also offers productivity profiles, which let you customize and categorize the productivity levels of different apps and websites for your team.
8. Privacy Compliance and Access Control
Your employee monitoring software needs to respect the rights and privacy of your employees and follow the laws that apply to your business. That is why you need privacy, compliance, and access control features in your employee monitoring software.
Privacy compliance means that your employee monitoring software protects the personal and confidential data of your employees and tells them what data is collected, how it is used, and how it is stored. This way, you can avoid any legal or ethical problems and keep a good and honest relationship with your employees.
Access control lets you decide who can see and use the data that is collected. It also means that your employee monitoring software stops anyone who is not allowed or trusted from accessing or changing the data. This allows you to secure and protect your data from any harmful or unwanted access, preventing any data loss or damage.
Some employee monitoring software, such as InterGuard, offers more features for your data, such as encryption, backup, and recovery. Encryption that makes your data change into a secret code that only you can read.
By using these features, you can reduce the risk of data breaches and also show your employees that you care about their privacy and rights. This can make your team more trusting and loyal to you and show that you are ethical and responsible.
Recap
Employee monitoring software is a tool that can help you track and improve the performance and productivity of your employees. However, there are many different types of employee monitoring software, and may not all suit your business needs and goals.Â
Look for features and functionalities that match your specific requirements and preferences in your employee monitoring software, such as privacy compliance and access control, activity tracking, productivity analysis, screen capture, and keystroke logging.
By using these features, you can leverage the benefits and possibilities of employee monitoring software and enhance the efficiency, effectiveness, and engagement of your team. You can also foster a culture of transparency, accountability, and collaboration in your organization and achieve your business goals and objectives.
